Financial Productivity Management
Track, measure and control costs
Use templates or create free-form line items to account for your services, outside work and procurements. Time-tracking capabilities allow employees to record time and materials in real time or at the end of the day. Capture customer alterations by tracking them in real time to record the costs associated with customer changes.
Manage all steps of the procurement process from RFQ to ongoing vendor relationships
Our procurement feature gives you the ability to seamlessly generate a dynamic request for quote (including specs), present it to multiple vendors, collaborate, and receive bids back through a vendor-accessible web portal. Vendors can be awarded bids and notified, purchase order(s) created, production files transferred to the vendor and costs (with markup) charged back to the project or job.
Get the job reports and analysis you need to inform your decisions
Versatile WIP reporting allows you to create customizable reports and gain visibility to jobs that have not yet been invoiced, along with their associated costs. Our job cost analysis feature generates a report that provides an evaluation of costs with results categorized in detailed views, outside purchase views, or summarized views. The employee productivity analysis feature generates summary reports for insight into labor, materials, and miscellaneous tasks charged by individuals or groups over any specified range of dates.
Keep financial information current and accurate
Automated job invoicing with flexible billing models makes the process of getting paid easy. Invoices can be processed in batches and automatically generated for editing. Partial invoicing is available for any part of a job, allowing you to keep track of what portion has been paid and what’s outstanding. Accounting integration with third-party accounting systems lets you easily transfer your accounts receivable information to most accounting systems.
Workgroups is invaluable to us for tracking and billing more than 1700 jobs each year.Brian Yohe, Advertising Supervisor, Pensacola College
Workgroups allows our plant manager to look at jobs in real time to assess job costing and estimates versus actual so that we can ensure that each and every job is profitable.John Go, Vice President of Technology for Prepress, Transcontinental