Workgroups DaVinci
Is Designed To Be Designed

No other solution includes as many out-of-the-box features with the built-in flexibility to customize your system to fit your unique workflow, information and organization needs. The look, feel, terminology, menus and access can even be controlled based on user roles, minimizing user implementation training.

Manage Projects

Automate workflows and manage schedules and resources seamlessly


Customize to your needs

Visual dashboards can be configured with custom widgets that can be designed for any purpose. Enjoy the freedom to set up products, campaigns, projects, jobs and components according to your own naming conventions.

Keep on top of schedules

Monitor schedules and workflows, activate to-do lists, and automate routing. Take advantage of traffic management tools such as interactive Gantt charts to help you visualize your schedule.

Match people and projects

Our workload and availability indicators help you to select the right talent with the capability to perform a task or project, or reassign workloads to facilitate placing the right people on the right projects.

Share your files and forms

Store files that are accessible to the entire workgroup, regardless of access to a file server. Use centralized smart forms to store, automate entry of, and validate virtually any information across your organization.

Proof Anywhere

Share, review and approve content on any device and with anyone


Collaborate with clients and team members

Our online proofing was built around the principle of making collaboration simple and we deliver on that with easy-to-use dashboards and concise email reminders. Beautifully organized annotation and markup tools make adding feedback simple.

Review anywhere

State of the art HTML5 proofing and annotation tools allow you to proof or review virtually any file from any device, including your desktop, laptop, tablet, Apple iOS or Android device. No legacy Flash, Silverlight or Java required.

Manage the proofing process with ease

Our solution offers integrated approval and production workflow scheduling and forecasting. Whether your approval is a simple client review or a multi-stage process with various collaborators and multiple revision cycles, we automate it all.

Review any file type

Review videos, webpages, documents, images and PDFs. Take advantage our integration with Microsoft Office, Adobe Creative Suite, Balsamiq, Google Drive and other software.

Control Assets

Manage your content wherever it lives, without the need for any manual data entry


Manage photoshoots

Our photoshoot management capabilities allow photographers to organize groups of photos from sessions, which can then be sorted and dragged and dropped into approved collections. Choose your best shots and easily add them to a creative project for production.

Track versions

Our file version control allows you to set up and manage file storage repositories through a centralized file version control database. Users can check files in and out of the repository, maintain versions and make comments on each new version.

Search for assets effortlessly

Our powerful, Google-like searching allows you to find files stored on your computer, server, the cloud, DVD, tape, or other media. File server indexing provides a real-time capture of extensive file metadata including XMP and text content.

Create digital art catalogs

Create digital art catalogs with your assets and share them for quick and accurate reuse, brand management, customer approval and design and marketing project management.

Track Financials

Time is money. Gain control and insight into both with Workgroups DaVinci


Plan project finances end-to-end

Use our templates or create free-form line items to build estimates, quotes and proposals. Manage customer alterations and automate job invoicing to make the billing process easy. Invoices can be processed in batches and automatically generated for editing or partial invoicing.

Track time

Know who’s doing what and when. Our time recording capabilities allow employees to record time and materials in real time or at the end of the day. Use this data to to track budgets and compare actual vs. estimated costs and resource allocation.

Manage procurement

Seamlessly generate a dynamic request for quotes (including specs), present it to multiple vendors, collaborate, and receive bids back through a vendor accessible web portal. Manage vendor relationships and charge costs back to the job or project.

Generate reports and analysis

Generate detailed, customizable reports on job costs for completed jobs and those in progress. Use our employee productivity analysis to create summary reports filled with insight into labor, materials and job-related tasks.

Integrated with the tools and files your team uses every day

We now have an instant view of all our projects and the ability to manage them efficiently.
Sarah Andrews, Traffic Coordinator, Center Point Energy
Workgroups is a great tool to help my students learn how to actually make money in a graphic arts business.
Penny Ann Dolin, Graphic Information Technology Professor, Arizona State University
Workgroup's customer support is excellent, the response time is great and their software is outstanding.
Mike Ripca, Graphics Technical Administrator, American College of Physicians

See Workgroups DaVinci in action

We host weekly webinars and private interactive demos for teams. Fill out the form below to learn more about Workgroups or to request pricing.

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